AGENDA
CAPITOL PRESERVATION BOARD
Joint Subcommittee Meeting
Budget and Operations
Preservation Planning and Maintenance
&
Board Meeting
Wednesday, October 14, 2009
3:00 p.m.
Capitol Board Room
State Capitol Building
Action 1. Call to Order
· Approval of minutes for April 22, 2009 Joint Subcommittee meeting.
· Approval of minutes for September 2, 2009 Budget and Operations Subcommittee meeting.
· Approval of minutes for September 19, 2009 Preservation Planning and Maintenance Subcommittee meeting.
Discussion 2. Lease for Lobbyist Space-David Hart
Discussion 3. Facility Use Rule – David Hart
Discussion 4. Fees – David Hart
Discussion 5. Visitor Services – Allyson Gamble
· New Website
Discussion 6. ESCO Project Proposal – David Hart
Approval 7. University of Utah Publishing Press- Allyson Gamble
Discussion 8. Sale of Lions- David Hart
Wednesday, October 14, 2009
Thursday, September 24, 2009
September 23rd, Capitol Preservation Board Meeting
The Capitol Preservation Board met on the 23rd of September in Committee room 250 at the Utah State Capitol to review budget and fee recommendation for FY2011 by the Executive Director David H. Hart, FAIA.
After calling the meeting to order and approving the minutes of the last board meeting Speaker Clark, who was acting as chair for the meeting, turn the time over to Mr. Hart.
The executive director presented both the FY2010 budget for background information as well as the FY2011 proposed budget. He highlighted the two main areas of concern and discussion. He explained that the board for FY2011 will receive money from two main sources of funds. These include General Fund, appropriated by the legislature, of approximately $3.2 million dollars and Dedicated Credits, which the CPB must earn, of approximately $600,000. The largest single expense for FY2011, he explained, is the cost of maintenance on Capitol Hill at the cut rate of $2.9 million dollars. He explained that the consequences of the lower rate will reduce staff from 7 to 4 FTE’s and it will not be feasible to maintain the capitol and the complex of building at that rate. Thus the Budget and Board Operation Subcommittee approved the executive director’s building block #1 of $445,700 to maintain the maintenance program.
The second building block, which he presented, is designed to reduce if not eliminate the ill will that has been developed over the past two years by the board charging for space on Capitol Hill. Mr. Hart suggested that while some spaces, like the rotunda, board room, and dinning room, it is appropriate to require a charge, other spaces, such as conference rooms and the auditorium, it is not reasonable. The charge on these spaces only serves to create anxiety and anger. He suggested that if one looks at the earning capacity of the spaces where a charge is appropriate it is possible to earn $60,000 of the $120,000 dedicated credits that the CPB must earn to make the budget target. The other $60,000 would then be provided by the legislature through the General Fund appropriation. This would allow the CPB to rewrite the facility use rule allowing the free use, as a public service, of some spaces on Capitol Hill during the legislative meetings.
The board asked many questions about both building blocks so that they could understand. Concerns were expressed that these are difficult time for all of state government and that asking for any kind of increase is going to be very difficult. Likewise, opposite feeling were voiced where they felt that it would be negligent to not support these requests since the State just spent $275 million redoing the Capitol Grounds and Buildings and to let them go unmaintained would not be right. At the end of the discussion the Speaker said that the executive director needs direction and a motion was made to approve both building block requests. The motion passed 5 votes to 4 votes.
The executive director will not meet with Legislative Management to see about getting the rate approved for the upcoming general session.
Speaker Clark next turn to Alan Bachman the Board’s legal council for discussion of the health amendment to the rule R131-13 Health Reform – Health Insurance Coverage in State Contracts - Implementation. Representative Dee, following Alan’s presentation, made a motion to approve the rule change. It passed 9 votes in favor and 0 opposed.
Meeting was adjourned.
After calling the meeting to order and approving the minutes of the last board meeting Speaker Clark, who was acting as chair for the meeting, turn the time over to Mr. Hart.
The executive director presented both the FY2010 budget for background information as well as the FY2011 proposed budget. He highlighted the two main areas of concern and discussion. He explained that the board for FY2011 will receive money from two main sources of funds. These include General Fund, appropriated by the legislature, of approximately $3.2 million dollars and Dedicated Credits, which the CPB must earn, of approximately $600,000. The largest single expense for FY2011, he explained, is the cost of maintenance on Capitol Hill at the cut rate of $2.9 million dollars. He explained that the consequences of the lower rate will reduce staff from 7 to 4 FTE’s and it will not be feasible to maintain the capitol and the complex of building at that rate. Thus the Budget and Board Operation Subcommittee approved the executive director’s building block #1 of $445,700 to maintain the maintenance program.
The second building block, which he presented, is designed to reduce if not eliminate the ill will that has been developed over the past two years by the board charging for space on Capitol Hill. Mr. Hart suggested that while some spaces, like the rotunda, board room, and dinning room, it is appropriate to require a charge, other spaces, such as conference rooms and the auditorium, it is not reasonable. The charge on these spaces only serves to create anxiety and anger. He suggested that if one looks at the earning capacity of the spaces where a charge is appropriate it is possible to earn $60,000 of the $120,000 dedicated credits that the CPB must earn to make the budget target. The other $60,000 would then be provided by the legislature through the General Fund appropriation. This would allow the CPB to rewrite the facility use rule allowing the free use, as a public service, of some spaces on Capitol Hill during the legislative meetings.
The board asked many questions about both building blocks so that they could understand. Concerns were expressed that these are difficult time for all of state government and that asking for any kind of increase is going to be very difficult. Likewise, opposite feeling were voiced where they felt that it would be negligent to not support these requests since the State just spent $275 million redoing the Capitol Grounds and Buildings and to let them go unmaintained would not be right. At the end of the discussion the Speaker said that the executive director needs direction and a motion was made to approve both building block requests. The motion passed 5 votes to 4 votes.
The executive director will not meet with Legislative Management to see about getting the rate approved for the upcoming general session.
Speaker Clark next turn to Alan Bachman the Board’s legal council for discussion of the health amendment to the rule R131-13 Health Reform – Health Insurance Coverage in State Contracts - Implementation. Representative Dee, following Alan’s presentation, made a motion to approve the rule change. It passed 9 votes in favor and 0 opposed.
Meeting was adjourned.
Tuesday, September 15, 2009
Energy Services Companies (ESCO) on Capitol Hill
The executive director of the Capitol Preservation Board in consultation with DFCM’s John Harrington is interested in pursuing several ESCO projects on Capitol Hill. The focus will be on projects with a 7 year payback located mainly in the State Office Building however, all of the buildings on Capitol Hill will be investigated for possible projects.
For more information on ESCO projects on Capitol Hill click here.
For more information on ESCO projects on Capitol Hill click here.
Monday, September 14, 2009
Preservation Planning and Maintenance Subcommittee Meeting Synopsis – Held on September 10, 2009
The Capitol Preservation Board’s Preservation Planning and Maintenance Subcommittee met on September 10, 2009 and reviewed the following:
· Maintenance Budget and Issues
· ESCO and the State Office Building Projects
· DUPM – Electrical and Exterior Stone Repair
· Capitol Restoration wrap-up
For information on this meeting please click here.
· Maintenance Budget and Issues
· ESCO and the State Office Building Projects
· DUPM – Electrical and Exterior Stone Repair
· Capitol Restoration wrap-up
For information on this meeting please click here.
Thursday, September 3, 2009
Subcommittee Meeting of September 2, 2009 Synopsis
The subcommittee reviewed two budget preparation items during it meeting of September 2, 2009. For more information click here.
Tuesday, September 1, 2009
Budget Development and Board Operations Subcommittee Meeting Wednesday, September 2, 2009
The Capitol Preservation Board's Budget Development and Board Operations Subcommittee will meet Wednesday, September 2, 2009 at 3:00 PM in the Capitol Board Room at the Utah State Capitol.
The Subcommittee will review the Executive Directors Budget Proposal for 2011. This proposal will include both the office budget and the fee schedule for rental/use of capitol facilities.
The Subcommittee will review the Executive Directors Budget Proposal for 2011. This proposal will include both the office budget and the fee schedule for rental/use of capitol facilities.
Thursday, August 13, 2009
Subcommittee Meeting of August 5, 2009 Synopsis
The Budget Development and Board Operations Subcommittee meet and discussed, an update on the Lions, the 2011 budget, the board fee schedules and a modification to R131-13 Health insurance coverage in State Contracts. For more information click here.
Subcommittee Meeting of August 5, 2009 Synopsis
The Budget Development and Board Operations Subcommittee meet and discussed, an update on the Lions, the 2011 budget, the board fee schedules and a modification to R131-13 Health insurance coverage in State Contracts. For more information click here.
Friday, July 31, 2009
Capitol Discovery Day
Something for the whole family! The Utah State Capitol is at it again for their 5th annual Capitol Discovery Day. This free event, open to the public, will take place on August 29, 2009 from Noon until 10 p.m. For more information click here.
Increased Energy Efficiency Planned for State Office Building
The executive director has been working with DFCM and their energy office to investigate the possibilities of combining several small energy related items into one larger ESCO (Energy Services Company) delivery process. Read more, click here.
Budget and Board Operations Subcommittee Meeting scheduled for August 5, 2009
The Budget and Operation Subcommittee is scheduled to meet Wednesday, August 5, 2009 at 3:00 p.m. in the Capitol Board Room. Click here for details.
Monday, June 22, 2009
New Meeting Dates and Times
The board meeting will be held on the following days:
June 24, 2009 - Capitol Board Room at 3:00 PM
September 23, 2009 - Capitol Board Room at 3:00 PM
December 2, 2009 - Capitol Board Room at 3:00 PM
June 24, 2009 - Capitol Board Room at 3:00 PM
September 23, 2009 - Capitol Board Room at 3:00 PM
December 2, 2009 - Capitol Board Room at 3:00 PM
Thursday, June 4, 2009
Subcommittee Meeting of June 1, 2009 Synopsis
The Budget Development and Board Operations Subcommittee meet and reviewed the Capitol Facilities Rental structure within the context of the board budget which was developed around both general fund appropriations and dedicated credits. To read more click here
Friday, May 29, 2009
Executive Office Building Workshop Held
As part of the analysis process being used to determine the future direction for the executive office building, the executive director invited the Preservation Planning and Maintenance subcommittee, as well as interested member of the community, to discuss the option which the project definition team has been developing over the last five months. The results of these workshops can be reviewed by clicking here.
Thursday, May 14, 2009
Budget Development and Board Operations Subcommittee Meeting
On May 12, 2009 at 3:00 PM in the Capitol Board Room the Subcommittee met to review the following:
1. Donation of the original Lions to the Bountiful Lions Club
2. Facility Use Rules and a modification to the rules for the Legislative Sessions
3. Board FY2010 budget and dedicated credits.
For and synopsis of the meeting see the Budget Development and Board Operations blog or click here.
1. Donation of the original Lions to the Bountiful Lions Club
2. Facility Use Rules and a modification to the rules for the Legislative Sessions
3. Board FY2010 budget and dedicated credits.
For and synopsis of the meeting see the Budget Development and Board Operations blog or click here.
Tuesday, May 5, 2009
Executive Director Receives AIA Fellowship Honor
On Friday May 1, 2009 at Grace Cathedral in San Francisco, David H. Hart, FAIA the Executive Director and Architect of the Capitol was elevated to Fellowship in the American Institute of Architects (AIA).
The AIA Fellowship program was developed to elevate those architects who have made a significant contribution to architecture and society and who have achieved a standard of excellence in the profession. Election to Fellowship not only recognizes the achievements of the architect as an individual, but also honors before the public and the profession a model architect who has made a significant contribution to architecture and society on a national level.
In bestowing fellowship upon David H. Hart, FAIA the AIA said “David H. Hart, FAIA was responsible for the innovation of a collaborative integrated delivery process that led to the successful restoration of the Utah State Capitol. This methodology influenced management of complex public building nationally.”
The AIA Fellowship program was developed to elevate those architects who have made a significant contribution to architecture and society and who have achieved a standard of excellence in the profession. Election to Fellowship not only recognizes the achievements of the architect as an individual, but also honors before the public and the profession a model architect who has made a significant contribution to architecture and society on a national level.
In bestowing fellowship upon David H. Hart, FAIA the AIA said “David H. Hart, FAIA was responsible for the innovation of a collaborative integrated delivery process that led to the successful restoration of the Utah State Capitol. This methodology influenced management of complex public building nationally.”
2009 Engineering Excellence Awards
The Utah State Capitol Seismic Base Isolation and Restoration was given an Honor Award at the National American Council of Engineering Companies in Washington DC on Tuesday, April 28, 2009.
In providing the award the ACEC said “Groundbreaking engineering has made the Utah State Capitol Building less vulnerable to seismic activity, despite the historic structure’s close proximity to an active fault capable of producing a 7.3 magnitude earthquake. Extensive renovation for the 90-year-old structure required complete foundation removal without raising or lowing the building by more than 1/16 in. Installation of 265 base isolators consisting of laminated rubber plates and steel allow the building to float above the ground during seismic activity. The 300,000-square-foot building and it occupants are not expected to survive a major earthquake with little injury or damage.”
In providing the award the ACEC said “Groundbreaking engineering has made the Utah State Capitol Building less vulnerable to seismic activity, despite the historic structure’s close proximity to an active fault capable of producing a 7.3 magnitude earthquake. Extensive renovation for the 90-year-old structure required complete foundation removal without raising or lowing the building by more than 1/16 in. Installation of 265 base isolators consisting of laminated rubber plates and steel allow the building to float above the ground during seismic activity. The 300,000-square-foot building and it occupants are not expected to survive a major earthquake with little injury or damage.”
Thursday, April 23, 2009
Joint Subcommittee Meeting of April 22, 2008 Synopsis
The Budget Development and Board Operations Subcommittee met jointly with the Preservation, Planning and Maintenance Subcommittee and reviewed several items of board business.
For a synopsis of the Budget Development and Board Operations Subcommittee click here and for the Preservation, Planning and Maintenance Subcommittee click here
For a synopsis of the Budget Development and Board Operations Subcommittee click here and for the Preservation, Planning and Maintenance Subcommittee click here
Monday, April 20, 2009
Bountiful Lions Club Requests a Capitol Donation
The Bountiful Lions Club has written a letter requesting the Capitol Preservation Board to donate two of the original concrete cast lions. The Lions Club would like to restore the two lions and permanently place them on display at their clubhouse and rifle range facility located in the foothills of Bountiful.
The Budget Development and Board Operations Subcommittee will review the request on April 22, 2009 and will make a recommendation to the Board.
The Budget Development and Board Operations Subcommittee will review the request on April 22, 2009 and will make a recommendation to the Board.
Representative Brad Dee Appointed to Capitol Preservation Board
Speaker of the House David Clark appointed Representative Brad Dee to serve as a member on the Capitol Preservation Board. Representative Dee currently serves on the Executive Appropriations Committee; Capital Facilities and Government Operations Appropriations Subcommittee; House Education Committee; House Natural Resources, Agriculture, and Environment Committee; and, House Ethics Committee.
Representative Dee replaces Representative Wayne Harper who served on the Board for the past eight years and chaired the Budget Development and Board Operations Subcommittee.
We look forward to working with Representative Brad Dee.
Representative Dee replaces Representative Wayne Harper who served on the Board for the past eight years and chaired the Budget Development and Board Operations Subcommittee.
We look forward to working with Representative Brad Dee.
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